Cover Letter Admin Assistant Example Resume

Here at TheJobNetwork, we talk a lot about how to build the perfect resume—after all, it’s your chance to show a potential employer who you are, what you do, and what you will do for them. But although the cover letter has become somewhat controversial in recent years, with the advent of digital hiring tools and job application apps, it’s an element that you should be able to knock out of the park when you need it.

For admin assistants, the cover letter can be a useful way to personalize your resume and packaging for the job to which you’re applying. Having been there, I know the pluses and minuses of having versatile admin experience—sure, you’ve got flexible skills that you can take pretty much everywhere. but when you’re trying to frame yourself as a unique candidate, how do you take those universal admin skills and experience and make them fit the exact job you want?

First, let’s start with the basics of a good cover letter.

Necessity #1: An Appropriate Addressee

If you have a direct name (hiring manager, recruiter, etc.), all the better—make sure the opener is polite and personalized. If you don’t have a specific name, you can still personalize it to the company.

For example:

  • Dear Ms. Perkins,
  •  Hello Ms. Perkins,
  •  Greetings Ms. Perkins,
  •  Dear Techedge Industries Team,

You need to strike the right balance between conversational and formal. Definitely don’t go too casual. The fact that you’re likely submitting these online, or writing an email, can lead to a false sense of familiarity with the person.

Bad examples:

  • Hey Phyllis,
  •  Phyllis Perkins,
  •  Hello:
  •  To Whom it May Concern:

All of these greetings are either too casual, or too vague. “To Whom it May Concern” is the cover letter equivalent of getting mail addressed to “occupant”: chances are it’s going to be passed on without reading. It suggests that the cover letter writer is applying indiscriminately. that might not be the case (you might just be covering for the fact that you don’t have a specific contact person), but they don’t know that). it’s important to be as clear and direct as possible in your cover letter.

Necessity #2: Your Narrative

The whole point of your cover letter is adding context to you, and your resume. On your resume, you have limited space, and the priority goes to potent, high-quality bullet points to illustrate your skills and experience. The cover letter is your chance to craft the larger story of your career, and why you would be a good fit for this job in particular.

For example:

As an experienced administrative assistant and a lifelong home baker, I am thrilled to be applying for this position with Gina’s homemade cookie company. I've worked in companies that are large, small, and somewhere in between, and have found that my skills fit best in a small, close-knit company like Gina’s. I have experience implementing new systems that improve record keeping and office efficiency, and with working as part of a team coordinating complex schedules and details while making sure everything gets done on time.

Bad example:

I am applying for a job at Gina’s homemade cookie company. Please see my attached resume, and let me know if you have any questions.

In the good example, the applicant shows that she’s done her research on Gina’s homemade cookie company (company size, general culture), and is showing how she might fit well in that (as a baking enthusiast and experienced admin). The writer doesn’t necessarily go into her life history, but picks highlights that dovetail well with the job description. It also gives the reader a preview of the kinds of experience to expect in the resume.

In the bad example, the cover letter body says nothing about the writer and does nothing to supplement the resume. It’s just an unnecessary attachment.

Necessity #3: A Strong Finish

Always have a closing paragraph that restates the highlights (why you’re a good fit) and leaves room for follow-up.

For example:

I would love to have the opportunity to join your team and look forward to hearing more about this opening. My skills and experience as an admin (and a cookie enthusiast) would be a great fit as an administrative assistant in your company. please don’t hesitate to contact me if there’s any other information I can provide.

Bad example:

Please let me know more about this job opening.

In these examples, one writer reminds the reader why she is a good fit; the other writer puts the onus on the reader to give more information about the job itself and says nothing about herself in the meantime. You want to make sure you’re aligning yourself with the job in the reader’s mind, and this is your last chance to do so before they read your resume.

Necessity #4: Clean Formatting

Like with your resume, you want your cover letter to be clear and easy to read. That means:

  • A standard font. This is not the time to test out “fun” fonts. Pick something clean and basic, like times.
  • No huge blocks of text. In a letter, unbroken paragraphs can look like the ramblings of a manifesto. You want your reader to see a series of separate, elegantly outlined points.
  • Short Length. A cover letter should never be more than a page, and even a full page is definitely pushing it. Brevity is the soul of wit and the friend of application readers everywhere.

For example:

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role.

I would love to have to opportunity to join the team at Gina’s homemade cookies, and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

Bad example:

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role. I would love to have to opportunity to join the team at Gina’s homemade cookies and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

That’s a lot to cram into one paragraph. Crafting shorter, punchier paragraphs can help you focus your letter on the points you want the reader to notice, and keep it visually appealing as well.

After that closing pitch, all you have left is the closing. Like with the opening address, it should be simple and polite. Not too flowery (“kindest warmest regards, dear recruiter” is…unnecessary.

For example:

Bad examples:

  • Thanks.
  • Fondest wishes,
  • [name—no greeting]
  • Please hit me back, 

And after that, you’re done! Well, except for the resume, the interview, and the negotiation. But your cover letter is in the books, and you have been introduced to your possible future employer.

Let’s take a last look at the sample cover letter as a whole:

Dear Ms. Perkins,

As an experienced administrative assistant and a lifelong home baker, I am thrilled to be applying for this position with gina’s homemade cookie company. I've worked in companies that are large, small, and somewhere in between, and have found that my skills fit best in a small, close-knit company like Gina’s. I have experience implementing new systems that improve record keeping and office efficiency, and with working as part of a team coordinating complex schedules and details while making sure everything gets done on time.

My attached resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. My experience managing complex schedules, overseeing busy offices, and leading junior staff would be an asset to this role.

I would love to have to opportunity to join the team at Gina’s homemade cookie and bring my expertise in managing day-to-day office processes to your company. I believe I can meet and exceed the expectations you have for this role, and I look forward to speaking more with you about my application. Feel free to contact me at any time.

Sincerely,

Francine Waters

Short, to-the-point, informative, appropriate: now that's a letter that shows what a good admin assistant francine would be!

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The two cover letters on this page are for an administrative assistant and executive assistant. Both applicants are seeking a managerial position. These cover letters have been written based on real resume samples hosted on our website.

Table of Contents

  1. Administrative Assistant Cover Letters
  2. Executive Assistant Cover Letters

In a hurry? Our state of the art cover letter builder can help you write a convincing cover letter in minutes.

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Both of the letters on this page follow our professionally-written cover letter templates.

SEE ALSO > How to Write an Excellent Resume


Administrative Assistant Cover Letters

The cover letters below are based on the resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.

The cover letters below include three bullet points that highlight the applicant’s past work experience. Download the template pack below and use the samples to help you customize your own cover letter.

Click Here to Download Our
 Cover Letter Template Pack

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Ms./Mrs. [Hiring Manager’s Name],

Please accept my enclosed application for the position of at [Company Name]. Having read through your job description, I am thrilled to be applying for this position as my 6 years of experience and skillset match the requirements you’re looking for.

At my current company, Redford & Sons, I am valued by the CEO and his staff as a critical support pillar for the team, keeping meetings, papers, travel arrangements, and office items organized at all times. I have spearheaded the effort to “go digital” for almost all planning and paperwork, increasing office efficiency to the point of saving $3,000 per year in contracted labor expenses. Allow me to highlight three bullet points from my resume that I believe demonstrate why I am the perfect candidate for this position:

  • Trained two assistants during a period of company expansion to ensure attention to detail and adherence to company policy
  • Maintain utmost discretion when dealing with sensitive topics
  • Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management.

My resume goes into more detail about my daily job duties and achievements during my tenure as an administrative assistant at two companies. However, I believe that these bullet points demonstrate that I have the ability to perform the major duties, and train others in how to perform in this role effectively, should the need arise.

I would love to have to opportunity to join the team at [Company Name] and use my skills to create an efficient and stress free office environment for your executives. I believe I can meet and exceed the expectations you have for this role. I look forward to speaking more with you about my candidacy. Feel free to contact me at any time.

Best,

[Your Name]

SEE ALSO › Downloadable Resume Templates


Executive Assistant Cover Letters

The cover letters below are based on the executive assistant resume example on the left. Click on the image of the resume to get tips on how to write a resume that supports your cover letter.

The executive assistant cover letters below discuss the applicant’s skills that match the employer’s specific job requirements. Download a template style — Park, Elegant, or Classic — and begin customizing it to match your resume.

Click Here to Download Our
Executive Assistant CL Template Pack

[Today’s Date]

[341 Company Address

Company City, State, xxxxx

(xxx)xxx-xxxx

hiring.manager@gmail.com]

Dear Mr./Mrs./Ms. [Hiring Manager’s Name],

Please accept my enclosed application for the position of executive assistant. I found your job posting on [Website Name], and I’m pleased to say that my skills match your requirements perfectly. According to your job posting, you need an experienced executive assistant who can schedule meetings, prepare agendas, and take care of daily issues without supervision.

In my current role as an executive assistant at PaxWay Incorporated, I handle all of these duties, and more, with great capability. Allow me to point to three bullet points from my resume that demonstrate both my abilities and achievements:

  • Perform a variety of accounting activities, such as preparing between 10-20 check requests, expense reports, purchase orders, and invoices a week
  • Handled all domestic and international travel reservations, cutting company’s travel expenses by 12%
  • Organized 3+ monthly meetings and their logistical elements (scheduling, preparing the facility, organizing handouts and/or binders for attendees, etc.)

I also spearheaded the movement to “go digital,” which has proven to be a significant efficiency boon for the company. I am frequently praised for my ability to handle complex tasks and solve problems without requesting input, but also maintain an awareness of when input may be desired. In short, as an executive assistant, I am efficient, attentive, and competent. Finally, I have all the basic skills necessary for the role. I type at 80WPM, am familiar with CRM systems, and have a mastery of the MS Office Suite.

I am eagerly anticipating having a follow up conversation with you about how I can help make the lives of your company executives easier. Please feel free to contact me at any time.

Best,

[Your Name]

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